General

The application for a duplicate decision can be found HERE.

We recommend using the Search Tool and the Forms database.
The address of the Department can be found HERE.

To obtain an application for a certified copy of the original permit, you can visit the official website of the Office for Foreigners in Poland. The Office for Foreigners provides a range of services and information related to immigration matters, including forms and applications.

Here are the steps to find the application form:

1. Visit the official website of the Office for Foreigners in Poland. The website address is: https://udsc.gov.pl/en/home/.

2. Look for the "Forms" or "Applications" section on the website. This section usually contains downloadable forms for various immigration-related processes.

3. Within the "Forms" or "Applications" section, search for the specific form related to obtaining a certified copy of the original permit. It may be listed as "Application for Certified Copy of Residence Permit" or something similar.

4. Click on the form to download it. The form is typically provided in a PDF format that you can save and print.

If you are unable to find the specific form on the website or have difficulty navigating the website, consider contacting the Office for Foreigners directly. They can provide you with the necessary information and guidance on obtaining the application form for a certified copy of the original permit.

Please note that the application process and forms may vary depending on your specific circumstances and the local immigration office. It's always recommended to consult official sources or seek professional advice to ensure you have the correct and up-to-date information for your situation.

No, unfortunately, copies are not enough. Copies of documents not confirmed as being true copies are not sufficient to issue a decision.  Please, send original documents. If you want us to return the originals to you, please write to us which documents we should send back and to what address. We can also return them to you with a decision that we will send to you.

If your attorney is a legal advisor or lawyer, s/he can authenticate photocopies of the documents. In such a case the original is not needed. The public notary can also certify copies. You can read more about it here.

Remember, however, that documents such as the Annex No 1 to the application must be sent to us in the original. This document needed only for this procedure.

I am not an expert in the law, but I can provide general information. When it comes to immigration procedures and the issuance of decisions, original documents or certified copies are typically required for verification purposes. In most instances, sending duplicates of documents via mail or scans via email may not be sufficient.

Typically, original documents or certified versions are required to ensure the authenticity and integrity of the provided information. The immigration authorities must verify the authenticity of the submitted documents and may request hard copies for their files.

Consult the specific instructions and requirements provided by the Office for Foreigners or the relevant Polish immigration office. They will provide you with precise details regarding the acceptable formats and procedures for submitting documents and receiving a decision. They may specify whether original documents, certified copies, or particular types of documentation (such as notarized copies) are necessary.

To ensure a seamless application process and avoid potential delays or complications, it is recommended to adhere to the official instructions and requirements. If you have any queries or concerns, you should contact the relevant authorities directly for clarification.
 

You can send us documents by post at all times. Please, send original documents. If you want us to return the originals to you, please write to us which documents we should send back and to what address. We can also return them to you with a decision that we will send to you.

If your attorney is a legal advisor or lawyer, s/he can authenticate photocopies of the documents. In such a case the original is not needed. The public notary can also certify copies. You can read more about it here.

Remember, however, that documents such as the Annex No 1 to the application must be sent to us in the original. This document needed only for this procedure.

You can also submit documents to Submission Point in the Customer Service Room „A”  at Plac Wolno?ci 17 in Poznan.

To add missing or new documents to your immigration case, you must typically adhere to the procedures established by the relevant Polish immigration authorities. Here are some general considerations to keep in mind:

Contact the Immigration Office by dialing: Contact the immigration office or department responsible for your case. This may be the Office for Foreigners or a municipal immigration office in the region where your case is being handled. Inquire about the procedure for adding missing or new documents and request clarification on the particular requirements.

Submit a Letter or Form: In many instances, you may be required to submit a letter or form explaining the circumstance and the documents you wish to submit. This may be a formal letter or a form supplied by the immigration office. Include your personal information, the case reference number (if applicable), and a detailed description of the files you wish to upload.

Verification of Documents The immigration office may request original or certified copies of your documents for verification purposes. Ensure the documents are accurately translated (if required) and adhere to any formatting or notarization specifications.

Inquire about the permissible submission methods for the additional documents. It may be possible to deliver them in person, via registered mail, or through a designated online portal. Follow the instructions provided by the immigration office and adhere to any deadlines that may be stipulated.

Confirmation and Monitoring: Document all communications, including any confirmation numbers or receipts provided by the immigration office. This will allow you to monitor the status of your case and provide evidence of document submission, if required.

Follow-up: If you do not receive an acknowledgment or any updates after submitting the additional documents, you should contact the immigration office to confirm that they have received and processed the new information.

Remember that the specific procedures may vary based on your immigration status and the immigration office's requirements. Always consult the official guidelines or consult the appropriate authorities for accurate and up-to-date information tailored to your specific situation.